Last Updated: October 15, 2025
Welcome to Open Conf. This policy outlines how Open Conf (“we”, “us”, “our”) collects, uses, and protects your personal information when you use our website (open-conf.gr), purchase tickets, or attend our event. We are committed to protecting your privacy and handling your data in an open and transparent manner, in compliance with the General Data Protection Regulation (GDPR).
Open Conf is organized by [Your Organization's Full Legal Name], which is the data controller for the information collected.
We collect information in the following ways:
When you purchase a ticket: We collect your name, email address, company name (optional), job title (optional), billing information, and any specific dietary or accessibility requirements. We need this information to process your registration, send you important event updates, and provide you with a suitable conference experience.
When you subscribe to our newsletter: We collect your email address to send you news and updates about Open Conf. You can unsubscribe at any time.
If you are a speaker: We collect your name, email, bio, photo, and social media links to promote your session and manage event logistics.
When you browse our website: We collect anonymous data through cookies about your browsing activity to help us improve our website. Please see our Cookie Policy for more details.
During the event: We may have photographers and videographers at the event. By attending, you consent to being photographed or filmed, and you grant us the right to use this material for promotional purposes. If you do not wish to be photographed, please let our staff or the photographer know.
We use your data for the following purposes:
To manage and administer the conference.
To process ticket payments and send confirmations.
To communicate important information about the event schedule, speakers, and logistics.
To ensure a safe and inclusive environment for all attendees.
To gather feedback and improve future events.
We do not sell your personal data. We only share it with trusted third parties who are essential for running our event:
Ticketing Platform: [e.g., Eventbrite, Tito, etc.] to process your registration.
Payment Processor: [e.g., Stripe, Viva Wallet, etc.] to securely handle payments.
Mailing List Provider: [e.g., Mailchimp] to manage our newsletters.
Sponsors: This is a critical point inspired by conferences like Devoxx and Voxxed Days.
We will never share your contact details (like your email address) with our sponsors without your explicit, opt-in consent. At the event, sponsors may ask to scan your badge. Scanning your badge is equivalent to giving that sponsor your business card. By allowing a sponsor to scan your badge, you are explicitly consenting to them receiving your contact information (name, email, company) and contacting you after the event. You are not required to let any sponsor scan your badge.
We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.
As a data subject in the EU, you have the following rights:
The right to be informed: To know how we use your data.
The right of access: To request a copy of the data we hold about you.
The right to rectification: To correct any inaccurate data.
The right to erasure: To ask us to delete your data.
The right to restrict processing: To limit how we use your data.
The right to data portability: To receive your data in a portable format.
The right to object: To object to our processing of your data.
To exercise any of these rights, please contact us at hello@open-conf.gr.
We may update this policy from time to time. The latest version will always be available on our website.
If you have any questions about this privacy policy, please contact us at hello@open-conf.gr.
